Every sub cleared before they clock in.
SiteReady texts your subcontractors for their insurance, W-9, license and safety certs, checks every page against your requirements, and tells you who can work today.
30 days free with no credit card. Subs never pay.
Summit HVAC
Mechanical subcontractor
- Certificate of insuranceGL $1M / $2M, auto $1M, additional insured
- W-9Signed, TIN on file
- Contractor licenseActive through 11/2027
- OSHA 10 cards6 of 6 crew members
A lapsed certificate usually turns up after the incident.
Most GCs track sub paperwork in a spreadsheet and a shared inbox. Somebody opens each PDF, squints at the limits, and types a date into a cell. It works until a policy lapses mid-job, or an auto limit comes in at half what the owner’s contract requires, and nobody notices until there’s a claim.
It reads the certificate so you don’t have to.
Every limit, date and checkbox gets compared with the requirements you set. When SiteReady can’t read something clearly, it doesn’t guess. It marks the item for review and tells you exactly what to look at.
Certificate of liability insurance
Insured: Apex Drywall Inc.
Issued
09/02/2026
Commercial general liability
Automobile liability
Workers compensation
Policy
Certificate holder: Meridian Construction Group, 400 Harbor Blvd, Suite 210
- 1
General liability, each occurrence
Found $1,000,000. Requires $1,000,000.
Passes
- 2
General aggregate
Found $2,000,000. Requires $2,000,000.
Passes
- 3
Commercial auto, combined single limit
Found $500,000. Requires $1,000,000.
Below requirement
- 4
Additional insured
Found a checked box, but no endorsement page. Endorsement required.
Needs your review
- 5
Policy expiration
Found 03/14/2027. Must not be expired.
Passes
The whole packet, not just the COI.
A sub isn’t ready because their insurance is. SiteReady rolls all four documents into one status, so you get a straight answer to the question your super asks at the gate.
See how the checks work- Certificate of insurance
- General liability, auto and workers comp limits, additional insured, waiver of subrogation, expiration
- W-9
- Signed, with a taxpayer ID number you can use at year end
- Contractor license
- A license number on the document and an expiration date that hasn’t passed
- Safety certifications
- OSHA cards or any other certification you add to your requirements
Text message
Meridian Construction
Hi Dana, Meridian needs Apex Drywall’s updated insurance and W-9 before you start at Riverside Medical on 9/22. Upload here, no login:sitereadyacc.com/u/7KQ2
You sent 2 files
COI_Apex_2026.pdf
W9_Apex.jpg
W-9 accepted. One fix on your COI.
Commercial auto shows $500,000 and Meridian requires $1,000,000. Ask your agent for a certificate showing at least $1M, then upload it at the same link.
Subs upload from the truck.
No portal, no password, no app to install. Your sub gets a text with a link, snaps a photo or attaches a PDF, and finds out right away whether it passed. If something’s short, they get the exact wording to send their insurance agent.
That’s the difference between chasing a sub for two weeks and getting a corrected certificate by lunch.
What your subs see
You stop being the one who nags.
SiteReady watches every expiration date and sends reminders on a schedule, by text and email. Every message is logged, so you can show exactly when a sub was told.
30days out
First text and email to the sub, with their upload link
14days out
Second reminder. The sub shows on your renewals list
7days out
Third reminder, sent to both text and email
1day out
Final reminder. If nothing new arrives, they go to hold
$99 a month covers 25 subs.
Start free with up to 5 subs. No 200-certificate minimum and no implementation project.
Turn your whole roster green.
Start a 30-day trial, add your subs, and send the first requests today. No credit card, no sales call.